CHILDREN AND ADULT CARE FOOD PROGRAM

STREAMLINE YOU CACFP OPERATIONS

At CACFP Tools, we do more than just provide software—we partner with you. Our platform is trusted by sponsors and vendors across Ohio, Utah, and Minnesota, delivering real results with proven systems.

We take the responsibility of training your team and monitoring daily operations, so you can focus on serving healthy meals and staying compliant. From automated meal counts to audit-ready reports, CACFP Tools handles it all—with accuracy and ease.

Let us simplify your program. We’re with you every step of the way.

Tools & Services

FOR SPONSORS

✅ Sponsor Admin Dashboard (real-time data, alerts)
✅ Manage Site Applications & Enrollment
✅ Staff Role & Permission Management
✅ CACFP Claim Submission (Meal Counts & Reimbursement)
✅ Financial Tracking (bank reconciliation, invoices, reimbursements)
✅ Performance Standards Documentation Upload
✅ Civil Rights Compliance Tracker
✅ Policy & Procedure Manager
✅ Training Assignment & Completion Tracking
✅ Annual Budget Planning Tools
✅ Monitoring Schedule & Visit Reports
✅ Notifications & Messaging (internal + with sites)
✅ Audit Trail Logs
✅ Bulk Report Generation (PDF, Excel)

FOR DISTRIBUTION

✅ Delivery Route Planner & Optimization
✅ View Assigned Deliveries
✅ Electronic Delivery Confirmation (e-sign)
✅ Record Meal Temperatures on Delivery
✅ Missed Delivery Flag & Comments

FOR VENDORS

✅ Daily Meal Production Log Entry
✅ Menu Calendar with Approval Workflow
✅ Delivery Schedule Management
✅ Order Forecasting Tools
✅ Invoice Submission & Status Tracker
✅ Temperature Log Uploads
✅ Driver Assignment per Delivery
✅ Compliance with Meal Pattern Requirements
✅ Central Kitchen Distribution Reports

FOR MONITORING

✅ Assigned Site List & Schedule
✅ Conduct Onsite Monitoring Visits (with checklist forms)
✅ Unannounced Visit Log
✅ Upload Corrective Actions & Site Feedback
✅ Real-Time Data Sync with Sponsor
✅ Notes & Alerts for Red Flags
✅ Meal Observation Checklists
✅ Record Verification (menus, attendance, claims)
✅ Compliance Scorecard
✅ Offline Mode for Site Visits

FOR SITES

✅ Daily Meal Count Entry (infant, preschool, adult, etc.)
✅ Roster & Attendance Management
✅ Menu Planning Tool (with USDA guidelines)
✅ Non-discrimination Notice Display
✅ Staff Training Acknowledgment
✅ Inventory Management (food & supply tracking)
✅ Civil Rights Poster & Document Storage
✅ Submit Site Monitoring Documents
✅ Upload Licensure & Inspection Reports
✅ Print and Download Reports (Meal Count, Attendance, etc.)
✅ Direct Messaging with Sponsor

FOR PARTICIPANT

✅ Child Enrollment & Household Income Forms (fillable, e-sign)
✅ Meal Participation Consent
✅ Access to Weekly Menu & Nutrition Info
✅ View Attendance & Meal Logs for Their Child
✅ Contact Support (Site or Sponsor)
✅ Multilingual Support
✅ Mobile-Friendly Portal
✅ Notification Preferences (SMS, Email)

POWERING COMPLIANCE. SUPPORTING COMMUNITIES.

CACFP Tools is the all-in-one software solution built specifically for Child and Adult Care Food Program (CACFP) sponsors, vendors, and providers.

Trusted by organizations in Ohio, Utah, and Minnesota, our platform simplifies compliance, automates recordkeeping, and supports your team from training to reimbursement.

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